In a professional context where digital tools are ubiquitous, it becomes essential to rethink how we use them in order to preserve our mental health, our effectiveness and our balance between personal and professional life. It is with this in mind that IMS Luxembourg, as part of the Techwell project, has published a good practice guide to promote a more rational use of digital technology at work.
This guide offers concrete ways to improve both individual practices and organizational approaches. It is aimed at any organisation wishing to create a healthier and more sustainable digital working environment.
Example of good practice to be implemented: reduce the frequency of consultation of emails
Ongoing consultation of e-mails is one of the main sources of interruptions at work. According to the studies cited in the guide, the majority of employees consult their messages in less than six seconds, but then take more than a minute to regain their initial concentration. Cumulated, these interruptions have a significant impact on productivity and well-being.
Recommendation:
Limiting the consultation of emails to three dedicated times during the day allows you to better manage your time and limit interruptions. It is also advisable to disable automatic notifications and set specific time slots for message processing.
Expected benefits:
- Decrease in pressure related to the constant responsiveness obligation
- Improved ability to concentrate
- Reduction of mental load and technostress
This good practice, among others presented in the guide, contributes to a more rhythm-friendly digital culture. The guide also provides indicators to assess the effectiveness of the changes put in place and adjust practices accordingly.
A tool for performance and well-being
The FLOW guide – Balancing your digital practices at work brings together around 30 concrete recommendations on topics such as:
- Writing and managing emails
- Disconnection and management of hyperconnection
- The choice of adapted digital tools
- Training in digital citizenship
- The development of charters of good practice
It is aimed at both employees and team leaders, HRDs and directorates-general wishing to implement structuring actions for a more responsible use of technologies in companies.
To go further:
The guide is available online and freely downloadable on the IMS Luxembourg website (available in German and English): www.imslux.lu